closing the loop
i’m not sure where this has gone, but i find that an inordinate amount of time is spent in short back and forth e-mail conversations, because someone has left something out. for instance, you run into someone in the hallways who says, we should have lunch some time. if you say yes and s/he emails you asking if you want to grab lunch, it’s not closing the loop if s/he doesn’t throw out some dates that work so you have a starting point. that’s a pretty simplistic situation and answer, but it’s worth thinking about when you need something at work, how you are approaching it that helps close the loop. that’s just being a solid project manager.
apologize when it’s important
acknowledging a problem at work is vital. it helps build trust in relationships, can red flag a problem before it gets too late and builds a communication pipeline. if you know you’re going to miss a deadline or truly messed up on the job, calling it out shows maturity and the acceptance of responsibility. pretending like there’s something wrong or making excuses for yourself is not want people need from you in a professional environment. saying “i’m sorry” can feel like a difficult task, but it’s really quite easy. you are vulnerable for about 2.5 seconds and most colleagues will respond positively to your admission.
sleep! really, you need 7-8 hours
i’m not sure that i’ll ever be a morning person or get to bed before midnight – it’s just how i’m wired. at the same time, i am surrounded by highly productive morning people, and many of these strategies work for them. we’re all more productive and pleasant to be around when we’re getting enough shuteye on a day to day basis. there are some great tips to help you jump start your day or move towards being a morning person in this lifehacker piece. my favorite is the last one: J.F.D.I. (click through to find out what that means)
the importance of handwritten notes
i really don’t believe in using a lot of paper at work and try not to keep files, since everything should be saved on shared drives or scanned so we don’t have paper accumulating in our offices. despite that fact, i firmly believe in the handwritten note. i personally hand-write all faculty thank yous for stanford events where professors speak on behalf of the university. even if it’s something quickly discarded, a handwritten note these days is a gesture of the thought and time you put into considering that person. i wouldn’t hand write something when i’m expecting a response, since that puts a burden on the letter receiver to go out of his/her way – if you want a reply, e-mail away.